✨Our Features
AeroQuote is packed with powerful features designed specifically for air charter operators and brokers. Here's everything you can do with AeroQuote.
📊 Dashboard
Your command center for daily operations.
Calendar View — See all quotes and bookings at a glance with color-coded status indicators
Fleet Timeline — Visual timeline showing aircraft availability and scheduled flights
Quick Stats — Active requests, quotes, and bookings counts
AI Assistant — Create quotes using natural language (Beta)
The Dashboard gives you instant visibility into your entire operation without clicking through multiple screens.
✈️ Quote Generation
Create professional, accurate quotes in minutes.
Automatic Cost Estimation — Fuel, landing fees, parking, and sector charges calculated automatically
Multiple Aircraft Options — Generate quotes for different aircraft in your fleet simultaneously
Ferry Flight Handling — Automatic positioning flight calculations based on homebase
Flexible Pricing — Hourly rates or margin-based pricing models
Document Builder — Drag-and-drop quote document creation with your branding
Online Quote View — Send beautiful, interactive quotes customers can view and accept online
Quote Expiry Management — Set and track quote validity dates
Terms & Conditions — Require online acceptance of your T&Cs
📅 Booking Management
Convert quotes to bookings and manage the full flight lifecycle.
One-Click Conversion — Turn accepted quotes into bookings instantly
Flight Status Tracking — Track each flight through its lifecycle
Passenger Management — Add passengers with weights and details per flight leg
Crew Assignment — Assign crew members to flights
Cargo Tracking — Manage cargo with weights per flight
Amendment History — Full audit trail of all booking changes
Itinerary Management — Add stops, modify routes, adjust timing
Customer Confirmations — Send professional booking confirmations
🛩️ Aircraft & Fleet Management
Manage your entire fleet with detailed performance and cost data.
Aircraft Details — Registration, type, homebase, and configuration
Flight Performance Data — Speed, range, fuel burn rates
Cost Configuration — Hourly rates, positioning costs, minimum charges
Cost Simulator — Test pricing scenarios before going live
Aircraft Images — Showcase your fleet with photos
External Aircraft — Add aircraft from external operators (for brokers)
📨 Request Management
Capture and organize customer enquiries efficiently.
Centralized Inbox — All quote requests in one place
Quick Quote Creation — Convert requests to quotes with pre-filled data
Request Tracking — Never lose track of a potential customer
Operator & Broker Workflows — Tailored processes for each business type
🔄 Request for Quote (RFQ) — For Brokers
Source aircraft from your network of operators.
Send RFQs — Broadcast quote requests to multiple operators
Response Tracking — See who's responded and compare options
External Operator Network — Manage your operator relationships
Response Management — Accept, reject, or request revisions
👥 Contacts & CRM
Keep your customer data organized.
Contact Database — Store customer details and preferences
CSV Import — Bulk import contacts from spreadsheets
Quote History — See all quotes and bookings per contact
Quick Search — Find contacts instantly
👨💼 Staff Management
Manage your team and their access.
Team Members — Add staff with email and contact details
Role Assignment — Control what each team member can access
Crew Profiles — Staff available for flight crew assignment
📄 Documents & Templates
Professional documentation at your fingertips.
Document Library — Upload and organize files (PDFs, images)
Quote Attachments — Include documents in quotes automatically
Word Templates — Custom templates for quote PDF generation
Quote Templates — Save and reuse common quote configurations
🔌 Widgets
Capture leads directly from your website.
Enquiry Widget — Embeddable quote request form
Custom Styling — Match your website's look and feel
Direct Integration — Enquiries flow straight into AeroQuote
💰 Accounting Integration
Seamless connection with your accounting software.
Xero Integration — Automatic invoice creation in Xero
QuickBooks Integration — Sync invoices with QuickBooks
Payment Status Tracking — See payment status without leaving AeroQuote
🗺️ Maps & Route Planning
Visual route editing for complex itineraries.
Interactive Maps — See routes visually on a map
Route Library — Save and reuse common routes
Tour Flights — Create multi-stop scenic flights easily
Stop Management — Add intermediate stops with drag-and-drop
⚙️ Settings & Configuration
Customize AeroQuote for your operation.
Account Settings — Company details, logo, contact information
Default Units — Choose nautical miles/kilometers, gallons/liters, etc.
Modules — Enable/disable features for your workflow
Billing — Manage your subscription
Permissions — Control team member access levels
Fuel Discounts — Set up negotiated fuel pricing
Communications — Email templates and notification settings
Terms & Conditions — Manage your customer-facing T&Cs
Custom Charges — Sector charges, landing fees, parking rates
Integrations — Connect accounting and other services
🎯 Custom Items
Extend AeroQuote with your own data.
Custom Airports — Add private strips and helipads not in the database
Custom Facilities — Define FBOs and handling agents
Custom Sector Charges — Route-specific pricing rules
Custom Landing Charges — Airport-specific fee overrides
🤖 AI Assistant (Beta)
Beta Feature — The AI Assistant is currently in beta testing.
Create quotes using natural language.
Conversational Interface — Just describe what you need
Smart Parsing — Understands airports, dates, times, and routes
Fleet Awareness — Knows your aircraft capabilities
Quick Quotes — From conversation to quote in seconds
Example prompts:
"Quote from KLAX to KSEA on February 15 at 9am"
"What aircraft can fly more than 2000 nautical miles?"
"Quote for a round trip Sydney to Melbourne tomorrow"
📱 Mobile App
Access AeroQuote on the go.
Real-time Sync — Changes sync instantly across devices
Quote Notifications — Get alerts when quotes are accepted
Booking Updates — Stay informed on flight status changes
🌍 Multi-Region Support
AeroQuote works wherever you operate.
Multiple Currencies — Quote in your local currency
Unit Preferences — Nautical/statute miles, metric/imperial
Timezone Aware — Scheduling respects local times
Date Formats — US or international date formatting
🔐 Multi-Tenant Architecture
Each operator's data is completely isolated and secure.
Data Separation — Your data is yours alone
Team Access — Multiple users per account
Operator Switching — Users can belong to multiple operators
Ready to explore? Check out our Account Setup Guide to get started!
Last updated