# Staff

The Staff section lets you manage team members who work with your AeroQuote account. Add staff for user account access, or as crew members for booking assignments.

***

## Accessing Staff

From the sidebar, click **Staff** to open the Staff list page.

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## Staff List

The Staff page shows all team members with:

| Column     | Description              |
| ---------- | ------------------------ |
| **Name**   | Staff member's full name |
| **Email**  | Contact email address    |
| **Phone**  | Contact phone number     |
| **Role**   | Their role/position      |
| **Status** | Active or inactive       |

Use the search bar to quickly find staff members by name or email.

***

## Adding a Staff Member

### Step 1: Open the Add Form

Click the **Add Staff** button (top right of the Staff list).

### Step 2: Enter Details

Fill in the staff member's information:

| Field             | Required | Description                                            |
| ----------------- | -------- | ------------------------------------------------------ |
| **First Name**    | Yes      | Staff member's first name                              |
| **Last Name**     | Yes      | Staff member's last name                               |
| **Email**         | Yes      | Email address (used for login if given account access) |
| **Phone**         | No       | Contact phone number                                   |
| **Role/Position** | No       | Job title or role description                          |

### Step 3: Save

Click **Save** to add the staff member.

{% hint style="info" %}
**📹 Video Coming Soon**

**Runsheet for Tom:**

1. Navigate to Staff from sidebar
2. Show the staff list (add a few test entries first)
3. Click "Add Staff" button
4. Fill in example details
5. Save and show the new entry in the list
6. **Duration:** \~60 seconds
   {% endhint %}

***

## Editing Staff

1. Find the staff member in the list
2. Click the **Edit** button (pencil icon) on their row
3. Update their details
4. Click **Save**

***

## Staff as Crew Members

Staff members can be assigned to bookings as crew. When you add crew to a flight in a booking, you'll select from your Staff list.

### Crew Assignment

See [Booking Management](https://support.aeroquote.com/guides/bookings-operators) for details on assigning crew to flights.

{% hint style="success" %}
**Tip:** Add all your pilots, co-pilots, and cabin crew as Staff members so they're available for crew assignment on bookings.
{% endhint %}

***

## Staff vs. User Accounts

There's a difference between **Staff** (listed here) and **Users** (people who can log in):

| Type      | Purpose                                          |
| --------- | ------------------------------------------------ |
| **Staff** | People in your organization (crew, office staff) |
| **Users** | Login accounts with access to AeroQuote          |

A staff member can exist without a user account (e.g., a pilot who doesn't need system access). To give a staff member login access, you'll need to create a User account for them through Settings → Permissions.

***

## Deleting Staff

1. Find the staff member in the list
2. Click the **Delete** button (trash icon)
3. Confirm the deletion

{% hint style="warning" %}
**Careful!** Deleting a staff member may affect historical booking records where they were assigned as crew. Consider marking them as inactive instead if they've been assigned to past bookings.
{% endhint %}

***

## Next Steps

* [Booking Management](https://support.aeroquote.com/guides/bookings-operators) — Learn how to assign crew to flights
* [Permissions](https://github.com/dircm/aeroquote-support-gitbook/blob/main/guides/settings/permissions.md) — Control user access levels
* [Settings](https://support.aeroquote.com/guides/settings) — Configure your account