The External Operator RFQ page

When External Operators receive an RFQ email and click the secure link, they enter a specialized response webpage designed for intuitive flight review and RFQ responses.

Read below to understand how an External Operator can provide responses to your RFQ:

Access

RFQ Presentation:

Add Flight Before/After:

Add Stop Functionality:

Response Types:

Access

No login required - uses secure signed URLs for access

RFQ Presentation:

• Aircraft image and registration displayed for clarity

• External notes from you

• Related aircraft links (if multiple aircraft selected for same External Operator)

• Status indicators for current response state

• Questions and answers

• Visual route map showing complete flight path

• Flight Details:

  • Flights organized chronologically by departure date

  • Shows departure/arrival airports, facilities / FBO, and timings

  • Displays passenger counts per flight segment

Add Flight Before/After:

External operators can modify the mission with additional positioning flights:

• Smart Route Planning:

  • "Add Flight Before" creates positioning flight to first departure airport

  • "Add Flight After" creates ferry flight from final arrival airport

  • Automatic calculation of optimal departure times with buffer periods for convience

• Automatic Duration Calculation:

  • Uses aircraft performance data to calculate realistic flight times

  • Suggests departure times that account for turnaround requirements

• Flight Type Classification:

  • Options for Charter or Ferry type designations

Sample "Add Flight Before" pop-up

Add Stop Functionality:

External operators can make route optimizations by adding intermediate / technical stops:

• Intelligent Stop Suggestions:

  • Suggests some midpoint airports between departure and arrival

• Airport Search

• Automatic Flight Splitting:

  • Original flight automatically divided into two segments

  • 60-minute ground time automatically added between segments

  • FBO selection available for new stop locations

Sample "Add Stop" pop-up

Response Types:

Approve with Pricing:

• Multi-currency price input with automatic conversion

• Total mission pricing

• Optional notes field for pricing conditions or requirements

• Real-time validation to ensure complete information

Unavailable Response:

• Simple decline option when aircraft not available

• Optional message field to explain unavailability

• Immediate notification (email) sent to you

Question & Answer Communication

When an external operator asks a question:

• Questions appear in their Questions and Comments section

• A email is sent immediately to you with question details

• All communications are logged for reference

Communication Flow:

External operator asks question → You receive notification

You reply → External operator receives your response